Club policy changes now in effect

By: Jenna Brown on Apr 03, 2017 in ASI Club Services

In conjunction with ASI, the Dean of Students Office and the Cal Poly Office of Risk Management have recently undergone a review of policies and procedures related to clubs and organizations. The below changes have been implemented as a result of ongoing reviews to ensure policies and procedures are legal, sound, and in line with CSU best practices.

 Contracts:

  • Under the new policy pertaining to contracts, if a contract is required, clubs and club officers will be responsible for signing their own contracts for off campus events.
  • The university will no longer be reviewing contracts for off campus events, it is the responsibility of the club and club officers to facilitate this review.
  • Clubs and organizations hosting on campus events that require a contract, will continue to be required to submit a copy of the contract to the university, for review, as per current policy.

 Insurance:

  • Under the new policy pertaining to insurance, clubs and organizations who are not covered under the CSU policy (Club Sports) or a national sponsoring organization (i.e Greek Life, etc.) will be responsible for obtaining their own insurance as required by the off-campus venue when necessary.
  • If a venue requires special event insurance, clubs may seek a third-party insurer to purchase additional coverage for their event(s). 

 Travel:

  • Under the new policy pertaining to travel, clubs and organizations will no longer be required to submit travel paperwork for travel.
  • It is recommended that clubs and organizations choosing to travel out of country consult the International Center on campus unless covered under a national sponsoring organization.
  • Per CSU Policy, Club Sports will continue to be required to submit travel paperwork for travel outside of San Luis Obispo County. Travel paperwork policies for Club Sports will continue along the current timeline for review and authorization.

Please review the updated Clubs and Organizations Handbook for more information. Call ASI Club Services at (805) 756-5807 for questions related to general club operations, ASI club funding, or financial processing. For questions related to travel and policy updates call the Dean of Students Office at (805) 756-7009. For questions related to insurance and contracts call the Office of Risk Management at (805) 756-6755.

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Document: Cal Poly RSO Handbook

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